ARTICLE I

The name of this organization is the Pharmacy Alumni Society of the University of Pittsburgh.

ARTICLE II

The mission of this Society is to support the interests of the School of Pharmacy, advance the interests of alumni and promote the profession of Pharmacy by:

  • Enhancing the quality of education and the status of the University of Pittsburgh School of Pharmacy within the community.
  • Developing a network within the School of Pharmacy Alumni.
  • Promoting fund raising for the University and for the School of Pharmacy.
  • Involving alumni in student recruitment, mentorship and placement programs.
  • Fostering communication among the alumni, administration, faculty and student body.
  • Serving as a training ground to help develop leaders in pharmacy.

ARTICLE III

Memberships

There shall be five classes of membership in the Society.

Section 1

Active Members:  All graduates of the School of Pharmacy, University of Pittsburgh, shall automatically become Active Members of the Society.

Section 2

Associate Members:  All members of the Faculty of the School of Pharmacy, University of Pittsburgh, shall automatically become Associate Members of the Society.

Section 3

Honorary Members:  Those members who have received a special award from this Society for outstanding performance in or through the promotion of the profession of pharmacy.

Section 4

Auxiliary Members: Do not have to be alums of the School of Pharmacy to participate and plan events for the School of Pharmacy.  They need to express an interest in participation in any single event.  Upon completion of the event, their responsibility will be fulfilled. They will be invited to participate in at least one full board meeting a year.

Section 5

Lifetime Member:  Those members who have served ten years or more on the board with five of those years on the Executive Board.

Section 6

All members are entitled to all rights and privileges except Associate, Honorary and Auxiliary Members are not eligible to vote or hold office.

ARTICLE IV

Board of Directors

Section 1

The Alumni Society shall be governed by a Board of Directors which shall consist of the Executive Board and 15 at-large alumni members appointed by the Officers of the Society.  Each at-large Director shall be elected or appointed for a term of three years and the terms shall be staggered so that each year 5 new at-large Directors will be elected or appointed by the Executive Board.  Vacancies shall be filled for the appropriate term by election or appointment at the next Executive Board meeting.  Potential members are solicited through a request in the Fall Pitt Pharmacy News, the School of Pharmacy Alumni Website or by referral from a Society member. A list of responsibilities will be provided to all interested candidates.  Potential candidates who agree to fulfill the responsibilities will be considered for appointment to the Board.  In the event that the number of interested candidates exceed the number of vacant positions, the Executive Board will select five members from potential candidates with primary consideration given to their ability to fulfill their obligations and general interest to participate in our society.  Interested candidates who do not receive an appointment will be considered for an Auxiliary Board position with a possible appointment to the Board-at-Large based on involvement.

Members of the Board of Directors are expected to attend all respective meetings and to participate in the annual giving program.

Ex-Officio Members of the Board of Directors shall consist of the School of Pharmacy Deans, the Director of Development and the Alumni Coordinator.  In addition, a student from each professional year of study shall be appointed to the Board.  The students and Ex-Officio Members will be non-voting members of the Board.  They will serve to strengthen the link between the Board and the students as well as providing a means of communication between the Board and the student body.

Section 2

The Board of Directors shall meet not less than two times each year and shall consider the program(s) of the Society and establish goals for carrying forward the work of the Society.

A quorum of the Board of Directors shall consist of eleven voting members of the Board.

Section 3

Any member of the Board of Directors who is unable to, or fails to, discharge the duties of the office, or who is disciplined by a Board of Pharmacy, may be removed from office by a two-thirds vote of those in attendance at a meeting of the Board of Directors.  Such a motion must be preceded by a written notice sent by the Executive Board to the Board member at least one month prior to the meeting.  The written notice should outline the reason for the motion for removal and request a written response in advance of the next meeting of the Board.  If a written response is received it will be made available to all those in attendance that are eligible to vote on the issue.

ARTICLE V

Officers of the Society

Section 1

The officers of the Society shall be the Chairman of the Board, Immediate Past-President, President, Vice-President, Secretary and Chair of the Golf Committee.

Section 2

All officers of the Society shall serve a one-year term, commencing June 1st and terminating May 31st of the following year except for the Chair of the Golf Committee.

Section 3

At the end of their term of service, the Secretary shall succeed to the position of Vice President, the Vice-President shall succeed to the position of President, the President shall succeed to the position of Immediate Past-President and the Immediate Past-President shall succeed to the position of Chairperson. 

Section 4

The Chair of the Golf Committee will serve continuous terms of office at the discretion of the entire board.  To advance to an Executive Board position, the Chair of the Golf Committee must resign his/her position.  The Chair of the Golf Committee is appointed by the Executive Board.

Section 5

The Executive Board shall appoint a new Secretary at least 30 days prior to its annual meeting.  The nominee for this position will come from the membership of the Board of Directors or from members of the Society who send nominations to the Board.

ARTICLE VI

Duties of the Officers

Section 1

The Chairperson shall serve as Chairperson of the Nominations and By-Laws Committee.  The Chairperson shall be responsible for developing a list of candidates for the Distinguished Alumni Award to be selected by the Executive Committee.

Section 2

The Immediate Past-President shall serve in the absence of the Chairperson and shall also serve as Chairperson of the Educational Affairs Committee.

Section 3

The President shall preside over the Executive Committee Meetings, meetings of the Board of Directors and of the Society and shall appoint committee memberships.  The President shall also serve as the Chairperson of the Fund Raising Committee.

Section 4

The Vice-President shall serve in the absence of the President and shall also serve as Chairperson of the Social Committee.

Section 5

The Secretary shall take minutes of all board meetings, meetings of the Society and meetings of the Executive Committee; and shall furnish a record of such minutes to the Director of Development for the School of Pharmacy.  The Secretary shall also serve as Chairperson of the Communications Committee.

Section 6

The Chair of the Golf Committee shall oversee the annual Scholarship Golf Outing.

ARTICLE VII

Commitees

All committees shall have at least one Executive Board member, one Board-at-Large member.

Section 1 - Nominations/By-Laws Committee

The Nominations and By-Laws Committee shall prepare a list of candidates willing to be elected or appointed to the Board and to the Office of Secretary annually.  Additionally, the Nominations and By-Laws Committee shall solicit from the general alumni nominations for the Distinguished Alumni Award to be submitted to the Executive Committee no later than November 1 of each year.  This committee shall also annually review the by-laws.  Proposed amendments to the by-laws shall be submitted to the Board of Directors no later than the spring meeting of each year.

Section 2 - Education Committee

The Educational Affairs Committee shall seek methods to enhance the quality of pharmacy education and the status of the University of Pittsburgh School of Pharmacy within the community.  This committee will also promote student recruitment, mentorships and placement programs.  The Educational Affairs Committee will serve as a reviewer for the School of Pharmacy newsletter.

Section 3 - Fund Raising Committee

The Fund Raising Committee will work with the Director of Development to promote fund raising for the School of Pharmacy, University of Pittsburgh.  They will also establish meaningful roles for alumni volunteers.  This committee shall be responsible for coordinating financial sponsorship for Alumni Weekend with the exception of the golf outing.

Section 4 - Social Committee

The Social Committee will work with the Alumni Coordinator to plan the Annual Alumni Dinner, special events and receptions for Alumni Society members and students of the School of Pharmacy.

Section 5 - Communications Committee

The Communications Committee shall develop and coordinate mechanisms to foster communication and cooperation among the alumni, administration, faculty and the student body. This committee will work with the Alumni Coordinator and shall be responsible for the Annual Career Roundtables and the maintenance and updating of the School of Pharmacy Web site.

Section 6 - Golf Committee

The Golf Committee will work with the Director of Development and Alumni Coordinator to promote fundraising for scholarships for School of Pharmacy students at the University of Pittsburgh.  They will also establish meaningful roles for alumni volunteers.  This committee shall be responsible for coordinating financial sponsorship for the Scholarship Golf Outing.

Section 7 - Executive Committee

The Executive Committee shall be comprised of the Executive Board, all standing Committee Chairpersons, the Deans of the School of Pharmacy, the Director of Development for the School of Pharmacy, the Alumni Coordinator.  The Executive Committee shall meet on call to transact such business as may need action between Board Members.  Any action so taken must be ratified by the Board at its next regular meeting.

Members of the Executive Committee are expected to attend all respective meetings.

ARTICLE VIII

Meetings

Section 1

The Alumni Society shall meet annually or on request of a majority of the Board of Directors.  At special meetings, only those items specified in the call for the meeting shall be transacted.

ARTICLE IX

Selection of Distinguished Alumni/Rising Star Awards

Section 1

The alumni in review shall be evaluated on their educational, professional and university affiliated achievements.

Section 1A

Examples of educational achievements would include, but are not limited to, undergraduate as well as postgraduate degrees, educational contributions to the profession of pharmacy, or status in a teaching institution (when applicable).

Section 1B

Examples of professional achievements would include, but are not limited to, professional recognition(s) and awards, community or institutional involvement in promoting the profession of pharmacy, or innovative discoveries that lead to the improvement of patient care and the practice of pharmacy.

Section 1C

Examples of university achievements would include, but are not limited to, involvement in university development programs, establishing meaningful roles for alumni volunteers, involving alumni in student recruitment mentorship and placement programs, fostering public acceptance and support of the University of Pittsburgh and its School of Pharmacy in achieving their goals, implementing programs of interest for alumni and providing opportunities to enhance friendships and camaraderie among alumni.

Section 1D

This section applies to the RISING STAR award only.  Nominees and award recipients must be between 5 and 15 years post-graduation.

ARTICLE X

Society Year

Section 1

The fiscal year of the Society shall begin on June 1 and end May 31st of each year.

ARTICLE XI

Amendment of Bylaws

The by-laws may be amended by the affirmative vote of two-thirds of the members of the School of Pharmacy Board of Directors.

Amendment Revision 10.0
May 22, 2013